How to Record a Phone Call for a Podcast

Do you want to know how to record a phone call for a podcast? If you are interested in starting your own podcast, you should. This is one of the most important things you will need to be prepared to do. This can be a tad challenging if you have never done it before. But don’t worry – we are here to help! 

In this post, we will walk you through the important steps involved in how to record a phone call for a podcast. You will learn how recording a podcast over the phone works, and how to do it properly. So, whether you are a beginner or you need a refresher course, keep reading for all the information you need!

How to record a phone call for a podcast

VoIP Tools

VoIP (Voice over Internet Protocol) is a technology that allows you to record a phone call from a computer or other device. These VoIP programs work on Mac, PC, iPhone, and Android devices. 

For instance, you might try using Zoom. This is the most effective software-to-software solution. It is free for up to 24 hours for two guests. Also, it is simple to navigate. However, it can render high-quality audio. The best part about Zoom is that most people already have it installed on their phone or PC. Also, most people know how to record a phone call for a podcast using the app.

A screenshot of the Zoom website home page.

Simply give your visitor a phone number to call or send them an invitation link so they can take part. Then, to record the session, press the record button. Zoom provides the finest audio quality of any VoIP application, as well as the most recording features and the ability to record separate recordings in MP4 or M4A format for each guest.

Double Enders

A double-ender is a type of remote recording tool. Instead of using the internet, the host and remote guest, or two co-hosts, record voice and video locally on each participant’s end.

Using the suggested conferencing software and recording over a double-ender could solve the connectivity issue. You can get better remote recordings with double-ender recording. As for how to record a phone call for a podcast using a double ender, that can be complex. Setting up this hardware requires a certain level of expertise. You may need to pull in technical help if you or your guest have never used a double-ender before.

When using a hardware double-ender locally, both persons that are recording should use the same equipment on both ends. If you don’t want to use an actual double-ender, you can record podcasts remotely using a double-ender software option. This option also provides a real-time backup recording on the cloud server of your software, which provides additional security.

Landline Recording

A picture of a woman making a phone call from the back.

When recording calls on a landline, you’ll need a device that plugs into the phone jack on one end and connects to an audio recorder with remote and microphone connections on the other. When the guest picks up the phone, the recording begins. The equipment then records the talk at the same volume level on both sides.

It’s difficult to find a gadget for this service. Many suitable recording devices have discontinued their services as the usage of landlines has fallen. The prices for those that are still available, such as the RecorderGear TR600 Landline Phone Call Recorder, have increased dramatically. We recommend looking into VoIP options.

Here are the steps to follow for how to record a phone call for a podcast:

1.  Choose the right software

One of the important steps is to choose the most suitable recording software. There are many options out there, so do some research and find the one that best suits your needs. The best recording software will help you record high-quality calls. 

Some of the most popular phone recording software programs are:

  • Anchor
  • Squadcast
  • RØDE Connect

2.  Secure a quiet recording environment

Once you have chosen your recording software, it is time to set up your recording environment. Make certain you are in a quiet space with no background noises. It will ensure the best quality recording possible.

3.  Ready your equipment

A podcast producer studio with a microphone and recording software.

To start, you will need to put together all the equipment. This includes a phone, recording device, and headphones. Make sure that you set up your recording device correctly. For instance, you will want to make sure that the phone is in do not disturb mode so that no calls or texts come through during the recording. 

4.  Make the call

Next, you will want to call the other person on the phone. Make sure that both of you are in a quiet place where there is minimal background noise. Once you have established the connection, have the other person speak into the phone. 

If possible, try to keep yourself as still as possible while the other person is speaking. This will help to minimize any ambient noise the recording device may pick up. 

If you are using Zoom, Skype, or another VoIP service, simply launch the program and call the person you want to record. If you are calling a regular phone number, use a landline if possible – this will again improve the quality of your recording. When you are on the call, be sure to articulate and make sure your guest does the same.

When you invite someone to be your podcast guest on your show, expect a lot of changes. Some visitors are on the go, have busy schedules, or are simply not tech-savvy.

Interviewing over the phone may be the best alternative if you come across these types of folks. Some phones, however, do not have call recording capabilities. You can do your interview using Google Voice. You can still use your computer to make an outgoing call with this program. Google has a series of steps for setting up Google Voice. Find out how to use the application and set up a practice call with a friend at least one week before the scheduled interview.

A screenshot of the Google Voice website home page.

How to Install Google Voice on Your PC

  1. Go to Google Voice’s official webpage.
  2. Go to your Google account and sign in.
  3. After agreeing with the Terms of Service and Privacy Policy presented on the screen, click Continue.
  4. To check what’s available, look up numbers by city or area code. Try a neighboring city or area code if you can’t find an appropriate number.
  5. Choose a number.
  6. Confirm your current phone number by using the dialogue box on the screen.
  7. To complete the configuration, click “Finish.”

Equipment required:

  • Microphone
  • Computer
  • Headphones
  • Mobile phone (for your guest)
  • At both ends, a noise-free and distraction-free recording environment is required.

5.  Start recording

This process will vary depending on which piece of software you are using. Most programs have a simple record function that you can use. Just hit “record” and let the program do its thing – it will automatically stop once the call ends. 

You may try including a mixer in the phone call. It will provide you with additional options for recording. Instead of relying on various editing techniques later on, you can use a mixer to feed audio directly into the device. Simply ensure that the mixer you choose has a feature that allows you to record sounds on distinct tracks. The disadvantage of purchasing a mixer, especially for beginner podcasters, is that it can be costly. Just remember that the audio quality you can get on a phone isn’t all that great. 

Once the other person has finished speaking, you can thank them for their time and hang up the phone. 

6.  Review your recording

A man operating a studio audio mixer.

Now it’s time to listen to the recording and make sure that everything sounds good. If there is any background noise, you can edit it out using a sound editing program. You’ll need decent headphones or earbuds to hear well enough to remove imp[erfections in your recording.

Import your MP3 or M4A audio files into the podcast editing software of your choice for post-production.

To find your files, open your software and pick import, then import them into a platform like Audacity, or GarageBand for iOS users. You may now put your phone call together into a full episode. Uploading your audio file into an editing software will help you improve your audio quality.

With proper skills, you can eliminate unnecessary background noises and plosive sounds. You can also cut some repetitive irrelevant words such as “uhm” and “you knows”with the help of the software.

Problems When Recording a Podcast Through a Phone Call

Note that opting to record a phone call for your podcast is the least recommended method. Remember that the moment you decide to become a podcaster, you need to make an investment. Recording a phone call should be a contingency method only. It should never replace the studio recording process of podcast production.

Gum on a road sticking to a shoe.

Here are the distinct problems you may meet along the way when recording a phone call:

Call drops

Cellular connectivity can be an issue. Sudden dropping of calls may arise, most especially when your guest taps the end call button accidentally. Thus, it is important to do some dry runs or practice before the interview.

Noisy Background

Phone calls are usually an option when the interviewee has a hectic schedule. It is the most convenient way to record rather than going to a recording studio. Remind them beforehand to find a quiet space during the call. Car honks, office phone rings, and background murmurs can be a nuisance.

SMS notifications

Before the call, do a meeting or orientation with your guest. Tell them they should turn their notifications off or put all their devices in “do not disturb” mode. This is to avoid distractions and to keep the interview free-flowing.

Key Takeaways

With these simple steps, you now know how to record a phone call for a podcast. You should be able to record a decent episode over the phone, even if this method is not ideal. Here are the things you need to note:

  • Phone call podcasting can record audio in a pinch. However, it can never replace studio recording.
  • You must orient your guest before doing the actual recording.
  • You need to prepare yourself beforehand to ensure that the call goes as smoothly as possible.

Good luck! And don’t forget to have fun! Podcasting is a great way to keep in touch with people and share your interests. However, if you are not confident about recording a phone call with your guest, you can ask for help from experts. PodKick is a podcast production company that will assist you in doing your podcast interviews from start to finish.

Author at PodKick | + posts

Mary Achurra is a freelance content marketer. She helps business owners and entrepreneurs attract and retain customers by creating quality, engaging content.